Rental Agreement

Dad Cam Rentals by Nightfox Films
2446 Browncroft Blvd, Rochester, NY 14625
info@dadcamrentals.com | 585-512-8999

1. Parties

This Rental Agreement ("Agreement") is between Nightfox Films (DBA "Dad Cam Rentals"), a business located in Rochester, New York ("Company," "we," "us"), and the individual renting equipment ("Renter," "you"). By accepting this Agreement, you agree to all terms below.

2. Rental Term

Start date. Your rental period begins on the first attempted delivery by the carrier, as shown in tracking.

Due date. Your rental ends on the Return Due Date listed on your order confirmation. Your return is on time if the carrier acceptance scan (the drop-off scan) is on or before the due date.

Grace period. Rentals of 7 days or longer include a 1-day grace period after the due date before late fees begin. Rentals of 4 days or fewer have no grace period.

3. Payment

Full payment is due before equipment ships. We accept credit and debit cards via Stripe. We do not accept Venmo, Zelle, or cash as primary payment.

Your order is not confirmed until payment is received and you have accepted this Rental Agreement.

4. Shipping

We ship your kit fully tested with batteries charged, memory included, and a prepaid return shipping label in the box. We cannot guarantee specific delivery dates -- carrier estimates are provided as a courtesy only.

Outbound shipping is included in the shipping charge on your order. Return shipping uses the prepaid label we provide -- just seal the box and drop it at any carrier location. Do not use a different shipping method unless we agree in writing. Using an unapproved shipping method may result in late fees if the return is delayed.

5. Equipment Care

You agree to:

• Use the equipment only for its intended purpose (recording video)
• Not transfer, sublend, or rent the equipment to any other person
• Keep the equipment in a safe, dry environment
• Return the equipment in the same condition you received it, normal wear excepted
• Not attempt repairs or modifications

You are responsible for the equipment from the moment it is delivered until the carrier scans the return package.

Condition reporting. If you notice any damage or defect when you receive the equipment, you must notify us within 24 hours of delivery by email or phone. Any damage not reported within 24 hours is presumed to have occurred during your rental.

6. DadGuard Protection

If you selected a DadGuard plan, coverage is as follows:

DadGuard (15% of rental price): Covers accidental damage to the equipment body and included accessories, provided the equipment is physically returned. Your liability under DadGuard is capped at the lesser of actual repair cost or 10% of the equipment's replacement value.

DadGuard does NOT cover:

• Water or liquid damage
• Sand or particle damage
• Sun exposure or sensor burn
• Intentional damage or gross negligence
• Theft, loss, or non-return of equipment
• Missing accessories or kit items

DadGuard+ (22.5% of rental price): Everything in DadGuard, plus coverage for theft, fire, lightning, windstorm, and total loss. Your liability cap is the same as DadGuard (lesser of repair cost or 10% of replacement value).

DadGuard+ does NOT cover:

• Water or liquid damage
• Sand or particle damage
• Sun exposure or sensor burn
• Intentional damage or gross negligence

No DadGuard: You are responsible for the full cost of any damage, repair, or replacement.

7. Late Returns

If your return is late (no carrier scan by the due date, plus any applicable grace period):

• Late fee: A daily fee equal to 25% of the 4-day rental rate applies for each calendar day past the due date (plus any applicable grace period). The specific late fee for your camera is disclosed on your order confirmation.
• Late fee cap: Total late fees will not exceed the equipment's replacement value.
• Overnight shipping surcharge: If your late return requires us to ship a replacement unit overnight to another customer, you will be charged the actual overnight shipping cost incurred.
• Overdue status: If equipment is not returned within 7 calendar days of the due date, we may treat the equipment as non-returned (see Section 8).

8. Non-Return

If equipment is not returned within 7 days of the due date, we will:

1. Notify you by email and phone
2. Issue a replacement invoice for the full replacement value of the equipment and all kit items
3. Charge the payment method on file for the replacement amount
4. Pursue collections, small claims court, and/or file a police report as appropriate

The replacement value for your equipment is disclosed on your order confirmation. Replacement values are based on the cost to fully replace the camera body and all kit items at current market prices plus a 65% sourcing and preparation markup.

9. Cancellation

Before shipment (Draft status): Full refund, no questions asked.

After shipment (Booked status): You will receive a refund of all rental fees minus the lesser of:

• $100 per shipment, OR
• The actual 1-day rental rate for the cancelled camera(s)

Shipping charges are non-refundable after shipment.

10. Early Returns

If you return the equipment before the due date:

• We will reprice your rental to the actual number of days used, rounded up to the next standard duration tier (3, 4, 7, 10, 14, 21, 30, 45, 60, or 90 days). The difference between your original price and the repriced amount is refunded.
• DadGuard charges are recalculated for the repriced rental amount.
• Last 20% rule: No repricing or refund if you return in the final 20% of your rental period. For example, on a 7-day rental, no refund after day 6. On a 14-day rental, no refund after day 12.

11. Extensions

Need more time? Contact us before or on your due date to extend.

• On-time extension (requested on or before the due date): 10% discount on the extension price.
• Overdue extension (requested after the due date): Full price, no discount. Any late fees already incurred still apply.

Extension pricing uses the same duration tiers and rates as new rentals. A separate invoice is issued for the extension.

12. Missing or Damaged Items

At return, we inspect all kit items against the original kit checklist. If any items are missing or damaged beyond normal wear:

• Missing items are invoiced at our cost to replace them (caps, bags, cables, batteries, memory cards, and all other kit items).
• Damaged items not covered by your DadGuard plan are invoiced at repair or replacement cost.
• Cleaning fee: A cleaning fee may be charged if any of the following must be removed from the equipment upon return: smoke residue, mud, sand, dirt, chalk, powder, or any other foreign matter.

Consumable shipping materials (boxes, tape, labels) are not charged -- you do not need to return those.

13. Post-Production and Footage Delivery

Every rental includes footage delivery. Your selected plan:

• Raw Footage (included): Your clips ripped from the tape or card, delivered as MP4 files via cloud link. Turnaround: approximately 1 week from camera return.
• Corrections ($80/camera): Color correction and audio leveling on every clip. Turnaround: approximately 2 weeks from camera return.
• VHS Edit ($240/camera): Full highlight reel (8-15 minutes) with music, transitions, and color grading, plus all corrected clips. Turnaround: 4-6 weeks from camera return.

Footage delivery begins after the camera is returned and your account is current (no outstanding invoices or late fees). If your account has an unpaid balance, delivery is paused until settled. Download links are active for 30 days after delivery.

14. Card-on-File Authorization

By accepting this Agreement, you authorize Nightfox Films to charge the payment method used for this rental for all amounts due under this Agreement, including but not limited to:

• Late return fees
• Non-return replacement charges
• Missing or damaged item charges
• Damage repair costs not covered by DadGuard
• Return shipping adjustments
• Collection costs where permitted by law

You will receive an itemized invoice by email before or at the time of any additional charge.

15. Default

If your payment method cannot be successfully charged within 24 hours of an invoice being issued, you are considered to be in default. In the event of default, you are responsible for all reasonable expenses incurred in collecting the amount owed, including collection agency fees and attorney's fees. We may pursue all civil and criminal remedies available under law.

16. Indemnification

You agree to indemnify and hold harmless Nightfox Films, its owners, employees, and agents against any and all claims, damages, losses, or expenses (including attorney's fees) arising from your use, possession, or return of the equipment, including but not limited to claims by third parties for personal injury or property damage.

17. Limitation of Liability

Our total liability to you for any claim arising from this rental (including equipment malfunction, data loss, or missed events) is limited to a refund of the rental charges paid. We are not liable for any indirect, incidental, or consequential damages, including lost revenue, missed footage, or event costs.

The equipment is provided as-is for the rental period. We test all equipment before shipment, but we do not guarantee uninterrupted operation of vintage electronics.

18. Governing Law and Disputes

This Agreement is governed by the laws of the State of New York. Any disputes will be resolved in the courts of Monroe County, New York. If we prevail in any legal action to enforce this Agreement, you agree to pay our reasonable attorney's fees and court costs.

19. Entire Agreement

This is the complete agreement between you and Nightfox Films regarding this rental. It replaces any prior conversations, emails, or understandings. We reserve the right to update these terms for future rentals. Any changes to the terms of this specific rental must be agreed to in writing by both parties.